• Answering incoming phone call and recording of calls detail
• Receiving incoming guest for KTE office and directing to
relevant department
• Responsible for viewing of KTE office
• Helping in typing of document for other department when needed Recording of daily incident report
• Preparing Cleaning Duties for Cleaner
• Admin work in KT Express Logistic
Job Announcement
Company Profile
OTK Property Development Co., Ltd was founded in 2015 and becomes one of the most prominent Property Development companies in Cambodia today. With our vast expertise in the market, ambition to grow further and a constant drive for innovation. We will start to work for Royal One Project in Mid- January 2019. As a matter of fact, due to the growing and expanding operation, currently we are seeking for many qualified and talented candidates to fill the following vacant positions.
Job Title: Executive Assistant board of director
Location: Phnom Penh
Qualification: Bachelor Degree in Business Administration or related field
Language: Chinese -English Excellent
Main Duties and Responsibilities:
- Day to today administration and logistics of the Board of Directors activities .
- Providing executive support to the business director.
- Preparing and maintaining agendas and minutes for board and company meetings.
- Maintaining board records and governing documents.
- Handling board communications, Assisting with and with other tasks as assigned.
- Work with the board chair and business director to prepare board meeting agenda.
- Attend all board and board committee meetings. Record written minutes of the meetings and prepare them for review and approval with officers and committee chairs. Keep track of action items discussions that require follow-up. Find an adequate substitute to attend and take minutes if not able to attend.
- Be friendly, flexible, honestly, hard-working
Working Days and Hours
- Monday to Saturday: 8:30am to 12:00pm & 1:00pm to 5:00pm
- Lunch time: 12:00pm to 1:00pm
Salary is negotiable
Interest applications are invited to submit their updated CV, state the position applied for, expect salary and attached photo (4x6) along with relevant documents to Office OTK Property Development Co., Ltd to the following address:
#19, Street 392 Corner 71, Boeung Keng Kang I, Chamkarmon, Phnom Penh, Cambodia
Contact Information
Phone 012 602 748/093 947 981
Email leakhenalay356@yahoo.com
CMED Construction (
Construction-Building-Architecture )
JOB PURPOSE
Providing seamless support to the Deputy CEO, VP & CEO, including but not limited to: diary management, arranging meetings and calls, report and document preparation, preparing detailed international and domestic travel itineraries, making bookings and generally being proactive to ensure the Deputy CEO, VP & CEO is well prepared for all meetings on a day to day basis.
DUTIES AND RESPONSIBILITIES
• To facilitate the organization of meetings by scheduling the meeting, inviting participants, ordering refreshments, booking equipment and meeting rooms, preparing and distributing agendas and taking minutes, and greeting visitors so that meetings are efficiently and effectively organized.
• Ensure meetings are both regular, which can be scheduled well in advance, and ad hoc, responding to urgent requests for support.
• Meetings are organized efficiently and to the satisfaction of the Deputy CEO, VP & CEO.
• Key support to the Deputy CEO in preparation for board committee meetings and other formal meetings.
• To organize, plan and facilitate Guest according to the instructions of Deputy CEO, VP & CEO.
• Manage smoothest flow of document submission for approval.
• Arrange and attend Meeting, Company visit, Lunch and Dinner with guests.
• Manage travel itineraries; air ticket, hotel booking, car rental, budget planning, trip schedule, expenses clearing.
• Manage company and personal confidential data (soft and hard copies).
• Deliver message from Top management down to all related persons and ensure for the returned quick response.
• Supervise PA team to ensure the smooth operation on a day to day basis.
• Control, check and register to walk-in guests;
• Prepare weekly and monthly reports to direct supervisor;
• Keep all administrative forms, policies control and personnel records;
• Ensure employees well-being by providing administrative supports as required;
• Assist in ordering, receiving, storing and distribution of office supplies & materials if needed;
• Assist control security guards;
• Update computer with timely and valid information when necessary;
• Perform other duties as assigned.
Job Responsibilities:
• Activate or stop card & reset pin
• Monitor on all ATM transactions including ATM Cash view, ATM transaction Log & Transaction Log Success.
• Receive email or call from customers, outlet and Branches for further enquiries.
• Verify Cash Advance transaction for approval on Visa, Master and CUP.
• Monitor daily screen Visa and Master
• To access Tifa System to reset the lock users, check balance requested by customers and merchants
• To download the CUP report and then past the figure to CUP sale report separated by Outlets & Branches
• To download the GL of UPI payment for customer payment and then increase amount in Casis system.
- Assist to monitor the implementation of security staff are follow to the security policy and procedure.
- Prepare work schedule for security department and manage the attendance of security and report to security manager every monthly.
- Manage and control the budget for security operation and expense.
- Solve any issue happen for security department.
- Other task as required by company
Organizing and attending meetings and ensuring the director as well prepared for meetings.
Organizing and maintaining diaries and making appointments
Producing documents, briefing papers, reports and presentations;
Liaising with staff, business people, clients, etc.,
Dealing with incoming call, email, faxes and post, often corresponding on behalf
of the manager
Meeting and greeting visitors at all levels of seniority
Arranging travel, visas and accommodation and, occasionally, travelling with the
director to take notes or dictation at meetings or to provide general assistance
during presentations
Taking on some of the director's responsibilities and working more closely with
management
Document translations From Khmer To English & English To Khmer
Other tasks as assigned.
- Maintain the appointment diaries efficiently and CEO’s calendar.
- Attending business meetings and public events with the CEO, to provide assistance
- Take Minutes of meeting as required.
- Ensure security of the office and all confidential documents.
- Submit and record all travelling, miscellaneous, Business expenses and claims as required.
- Make appointments and book of flight ticket.
- All other matters ancillary to the above and to perform any - - other related duties that ----Management may require from time to time.
A. Job duties:
a. Reporting and authority: Administration and assistant work
B. Scope of work
a. Prepare and Follow up document in and out
b. Report all above to his manager
C. Location:
Phnom Penh
D. Working hours:
- Monday to Saturday (Monday – Friday From 7:30 am to 5 pm & Haft day in Saturday)
- National holiday and annual leave by Cambodia labor law.
E. Benefits:
- Provide insurance for health and life
- Provide benefits base on your work performance
•Provide support to Production Manager in collecting and providing all the production data to determine overall and individual performances, estimating and following up the production capacity in lines with the plan , quality of all the related sections and theirs workers and reporting any variances and support Production Manager in developing plans to mitigate the issues.
•Support Production Manager in driving Continuous Improvement projects.
•To cooperate with other supervisors in the production department in managing, balancing, training the labor force to maintain the company's production schedule and quality.
•Continuously strive to raise standards of housekeeping in the production area. Support implementation of 6S methodology.
•Should be aware of problem solving tools and should practice Corrective Action Preventive Action approach in problem solving.
•To track and determine the performance of the workers in the assigned sections and provide them continuous feedback with objective of efficiency improvement
•Facilitate the polishing skills training and ensure the training run properly as per guideline.
•To create scientific, plan, reporting charts and other necessary diagrams for keeping in record and reporting of productivity.
•Support Production Manager to set the procedure and instruction for the sections as required so that the workers can follow.
•To comply with all the company's regulation during the working time.
•To comply with the health and safety procedure and regulation during the working time.
To obey all the machine operation manual, company's facilities maintenance and protection regulation.
•To find out in advance any equipment and production issues so as to have soon action plan to prevent any serious problem.
•To cooperate with other supervisors in the ICPL & QC department to ensure all the shipment s is on schedule.
•To develop necessary reports and reporting systems in order to record and save all the production data for productivity / quality/ cost analysis. Use the same data to provide feedbacks to workers about their productivity and to manage various production steps with the aim to ensuring and reporting exactly the section's productivity, production cost as well as quality.
To work closely with other support functions in particular HR, Engineering, Purchase departments towards developing effective feedback loop with objective of improving effectiveness.
•Support production manager to prepare the target chart for trainees and polishers following the company policy. Record properly the actual stone produced by trainees and polishers, produce the monthly report and submit to production manager and relevant persons as require by the company
•Taking minute of meeting in production or as instruct by manager.
•Keep record of stock and make purchase plans for the necessary tools, equipment and consumable.
•Support Production Manager in tracking budget for the Production and reporting any abnormality and developing action plan for the same.
•Execute other tasks/project as assign by manager
• Assist to prepare Admin Letter & Admin Document
• Assist to Prepare documents in order to apply the Quota and Work Permits to Ministry of Labor
• Prepare staff declaration for confirmed staff and some positions that need insurance on starting date with Forte & NSSF
• Prepare claimed documents to NSSF and Forte when staff get accident
• Manage the MekongNet’s cars and drivers (Daily check GPS to make sure that drivers travel to assigned places)
• Assign cars and drivers for all departments
• Monitor and control the inventories of the companies and provincial branches supplies to ensure facilities and equipment are clean and good condition
• Prepare the report to Management for the assets serviceable & Non-Serviceable and recommend for repairing, replacement or disposal (write off) if that assets non-serviceable.
• Other tasks assigned by Management
