• Prepare payment voucher for company’s transaction;
• Verify and posting all transaction into Peach-Tree system;
• Track the payment schedule;
• Reconciliation account payable & advance;
• Receive all invoice from suppliers & document filling;
• Month end account closing;
• Oversee the company’s according and processing systems for recording all tractions;
• Other tasks assigned by Line Manager.
1) Prepare documents such as invoices, debit/credit notes and payment vouchers
2) Inventory control and reconciliation.
3) Tracking consignment stock and hedging.
4) Prepare weekly and monthly management reports
5) Prepare and process monthly manual journal entries
6) Prepare monthly reconciliation of accounts between sub-ledger and General Ledger
7) Participate in periodic physical count of inventory and fixed assets
8) Participate in the quarterly and annual budgeting process
9) Other tasks as required by management.
LIM HENG GROUP (
Construction-Building-Architecture )
Management
1. Motivation staffs for doing the job.
2. Manage and control all AP, and related party in the company.
3. Review all purchasing and payment documents.
4. Doing job planning for team.
5. Monitor and follow up staffs work under supervision.
6. Organize all documents in proper manner and safe place.
7. Manage staff under supervision.
8. Do others management jobs.
Transactions
1. Review suppliers invoice and posting AP batch into Sage system.
2. Review payment voucher (PV) and posting AP payment batch into Sage.
3. Review and verify on payment voucher to make sure it has enough supporting documents and accuracy of cash payment.
4. Review all recording of Purchasing order, AP receipt and invoice entry in the Sage system.
5. Review and verify on daily purchasing request.
6. Review and very on internal usage item in the company.
7. Preparing cost calculation worksheet and control.
8. Doing annual budget plan with management.
9. Do other transactions assigned by managements.
Reports
1. Prepare AP vendor report.
2. Prepare AP aging report.
3. Preparing expenses report comparing with budget plan.
4. Monthly cash reconciliation report.
5. Other report assigned by management.
Maintaining the billing system
Generating invoices and account statements, follow up with customer for over-due outstanding
Performing account reconciliations, Cash/Check deposit to bank and reconciliation
Maintaining accounts receivable file and records
Producing monthly financial and management reports
Investigating and resolving any irregularities or enquiries
Assisting in general financial management and analysis
Prepare, analyze and report weekly, monthly, quarterly.
Prepare Statement of Accounts to customer
Prepare weekly account receivable aging report
To efficiently reduce delays in receiving payments
Assist in month end closing such reconciliation in shipment report
Ad hoc tasks as may assigned by Accounting Manager
• Maintaining the billing system
• Generating invoices and account statements
• Performing account reconciliations
• Maintaining accounts receivable files and records
• Producing monthly financial and management reports
• Investigating and resolving any irregularities or enquiries
• Assisting in general financial management and analysis
• Perform & ensure 100% compliance to financial policies and procedures related to A/R
• Perform daily, monthly A/R posting, reconciliation with customer and down payment.
• Preparing bills receivable, invoices and bank deposits.
• Proper documents filling is maintained as per company’s policies, (Ex. Credit application form).
• Timely credit risk to management team and follow up payment collection from customer.
• Review the processing shipment report to ensure all invoice posting with accuracy and on time.
• Perform block and unlock seller order as per the company credit policy and make sure invoices no missing or wrong information.
• Perform other tasks assigned by line management.
o Create and update expense reports
o Process reimbursement forms
o Prepare bank deposits
o Enter financial transactions into internal databases
o Check spreadsheets for accuracy
o Maintain digital and payment records
o Issue invoices to customers and external partners, as needed
o Billing the payment, purchasing, stock management materials
o Project site payment, deposit, depot bills expenses for sand,
cement etc.,
o Payslip to worker, technical at site construction every weeks or
Monthly
o Review and file payroll documents
- Ensure the accurate and timely processing of invoicing to customers and follow payment.
- Prepare payment to vendor with the correct supporting documents.
- Handling of accounts payable and accounts receivables, insurance and bank reconciliations for all accounts.
- Receive and deposit daily cash flows.
- Prepare Monthly tax return and Annual Tax return.
- Responsible for ensure compliance with taxation law
- Prepare year end stock count processes and audit schedule.
- Ensure transactions are properly recorded into system timely.
- Fixed asset control
- Petty cash control
- Assist in development and implementation of new procedures and features to enhance the workflow of the department
- Other tasks assign by Manager.
HOME IMPROVEMENT PRODUCTS CO.,LTD (
Trading/Import/Export )
• Assist Purchasing Manager in day-to-day purchasing functions.
• Process purchase indents and organize system for follow up of pending supplies.
• Facilitate and administer purchase in the absence of Purchase Manager after due approval has been obtained.
• Assist line Manager to produce purchasing report for management any support purchasing & logistic work if required by line Manager.
• Issue invoice and receive payment from clients.
• Make a good relationship and communication with customers.
• Check out customer purchases accurately and efficiently.
• Prepare daily cash counts report at the end of each day.
• Maintaining a clean and organized clean work.
• Deposit money in the bank.
• Other tasks are requested by direct supervisor.
